1. General Information
Domenico Di Giorgio (trading as XD Projects, hereinafter “we”, “our” or “the Company”), a sole trader registered with HMRC in the United Kingdom, is the data controller for personal data collected through the web application TenderX, accessible via www.xdprojects.co.uk.
This Privacy Policy is governed by the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. The supervisory authority for data protection in the United Kingdom is the Information Commissioner’s Office (ICO).
2. Data Collected
2.1 Registration Data
- Full name
- Email address
- Password (encrypted)
- Company name (for business accounts)
- VAT number / Company registration number
2.2 Browsing Data
- IP address
- Browser type and device
- Pages visited and time spent
- Browsing preferences
- Access and activity logs
2.3 Tender-Related Data
- Information on saved tenders
- Search history
- Documents uploaded for applications
- Communications relating to tenders
3. Purposes of Processing
Personal data is processed for the following purposes:
3.1 Contractual Purposes (Art. 6(1)(b) UK GDPR)
- Management of user accounts
- Provision of platform services
- Sending notifications on tenders of interest
- Technical support and customer assistance
3.2 Legitimate Interests (Art. 6(1)(f) UK GDPR)
- Improvement of services offered
- Anonymised statistical analysis
- Platform security
- Fraud prevention
3.3 Marketing Purposes (with prior consent – Art. 6(1)(a) UK GDPR)
- Sending informational newsletters
- Personalised commercial communications
- Profiling for targeted offers
4. Legal Basis
The processing of data is based on:
- Consent of the data subject (Art. 6(1)(a) UK GDPR)
- Performance of a contract (Art. 6(1)(b) UK GDPR)
- Legitimate interests of the controller (Art. 6(1)(f) UK GDPR)
- Legal obligation (Art. 6(1)(c) UK GDPR)
5. Data Retention
- Account data: retained until account deletion
- Browsing data: retained for 24 months
- Marketing data: retained until consent is withdrawn
- Accounting data: retained for 6 years (HMRC statutory requirement)
6. Data Sharing
Data may be shared with:
- Technical service providers (hosting, email, analytics)
- Public bodies that publish tenders
- Competent authorities upon lawful request
- Commercial partners (subject to specific consent)
7. International Transfers
Some service providers may be located outside the UK or EEA. In such cases, we ensure adequate protection through:
- UK adequacy regulations
- International data transfer agreements (IDTAs)
- Standard contractual clauses approved by the ICO
- Binding corporate rules where applicable
Transfers between the UK and EU are covered by the UK adequacy decision currently in force.
8. Your Rights
Under UK GDPR, you have the right to:
- Access: obtain information about your data
- Rectification: correct inaccurate data
- Erasure: request removal of your data
- Restriction: limit the processing
- Portability: receive your data in a structured format
- Objection: object to processing
- Withdraw consent: at any time, without affecting prior processing
To exercise your rights, contact us at info@xdprojects.co.uk. We will respond within one calendar month. If you are not satisfied with our response, you have the right to lodge a complaint with the ICO at www.ico.org.uk or by calling 0303 123 1113.
9. Security
We implement appropriate technical and organisational measures to protect your data, including:
- Encryption of sensitive data
- Access control on a need-to-know basis
- Regular and secure backups
- Continuous security monitoring
- Staff training on data protection
10. Minors
The service is not intended for individuals under the age of 16. We do not knowingly collect data from minors without verified parental consent. If you believe a minor has provided us with personal data, please contact us immediately.
11. Changes to Privacy Policy
We reserve the right to amend this Privacy Policy. Changes will be communicated via:
- In-application notification
- Email to registered users
- Publication on the website
12. Contact
To exercise your rights or for any enquiry:
Data Controller: Domenico Di Giorgio t/a XD Projects
Address: 10 Ifield Road, London SW10 9AA
Email: info@xdprojects.co.uk
Phone: +44 7503 526053
Data Protection Contact: info@xdprojects.co.uk
Supervisory Authority: Information Commissioner’s Office (ICO)
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Website: www.ico.org.uk
Helpline: 0303 123 1113
1. Acceptance of Terms
By using TenderX, you fully accept these Terms of Service. If you do not accept these terms, please do not use the service.
Important: Continued use of the service following any amendments to these terms constitutes your acceptance of the updated terms.
2. Description of Service
TenderX is a web platform that provides:
Please note: TenderX is designed exclusively for the Italian public procurement market. The tenders, notifications and content available on the platform refer to Italian public bodies and Italian regulatory frameworks.
- Access to information on public tenders and procurement opportunities
- Advanced search and filtering tools
- Personalised notification system
- Management of saved tenders
- Analysis and statistics on tenders
3. Registration and Account
3.1 Registration Requirements
- Minimum age: 18 years
- Accurate and truthful information
- Valid email address
- Secure password
3.2 Account Responsibilities
- Maintain the security of your credentials
- Notify us immediately of any unauthorised access
- Keep your profile information up to date
- Use the account personally and not share access
4. Permitted Use
4.1 Permitted Uses
- Searching for business opportunities
- Consulting public tenders
- Saving tenders of interest
- Using notification features
4.2 Prohibited Uses
The following are expressly prohibited:
- Use for unlawful purposes
- Infringement of third-party rights
- Spam or unsolicited communications
- Reverse engineering of the code
5. Content and Intellectual Property
5.1 Service Content
- Tenders are the property of the publishing bodies
- We aggregate publicly available information
- We do not guarantee completeness or accuracy
- We are not responsible for errors in original tender documents
5.2 Intellectual Property
- The software and design are our property
- Logos, trademarks and original content are protected
- You may not copy, modify or distribute our code
- You must respect third-party intellectual property rights
6. Limitation of Liability
6.1 Exclusions
We are not liable for:
- Errors or omissions in published tenders
- Financial losses arising from use of the service
- Temporary service interruptions
- Actions of third parties
- Decisions taken based on our data
6.2 Limitation of Damages
Nothing in these terms excludes or limits our liability for death or personal injury caused by negligence, fraud or fraudulent misrepresentation, or any other liability that cannot be excluded under English law. Subject to the foregoing, our total liability is limited to the value of services paid in the preceding 12 months.
7. Suspension and Termination
7.1 Account Suspension
We may suspend your account in the event of:
- Breach of these terms of service
- Suspicious or fraudulent activity
- Non-payment (for premium services)
- Request by competent authorities
7.2 Termination
- You may delete your account at any time
- We may terminate the service with 30 days notice
- Data will be deleted in accordance with the Privacy Policy
8. Changes to Terms
We reserve the right to amend these terms. Changes will be communicated via:
- In-application notification
- Email to registered users
- Publication on the website
Continued use of the service after changes constitutes acceptance of the updated terms.
9. Governing Law and Dispute Resolution
9.1 Governing Law
These terms are governed by the laws of England and Wales.
9.2 Dispute Resolution
In the event of a dispute, the following process will apply:
- Attempt at amicable resolution
- Mediation through an accredited body
- Recourse to the courts of England and Wales
9.3 Time Limits
- Complaints must be submitted within 12 months of the relevant event
- Legal actions must be brought within the statutory time limits under English law
- Documentation to be retained for 6 years
10. Contact
For any enquiry relating to these terms:
XD Projects
Domenico Di Giorgio t/a XD Projects
10 Ifield Road, London SW10 9AA
Email: info@xdprojects.co.uk
Phone: +44 7503 526053